How to Create Work Schedule?

Last year in December, a Chinese media, for the first time, reported the outbreak of viral pneumonia in Wuhan city. And six months later, the deadly virus has changed the world immeasurably. Lockdown across the world has confined millions of citizens to their homes, halting all business activities leading to an economic crisis. Thus, many organizations have opted for work from home structure to pace up their functioning and even to save their employees from the deadly virus. But most businesses have witnessed low productivity due to inefficient work schedule. It don’t matter if you work remotely or in a corporate office; having a consistent work schedule is the key for a successful business and for a systematic life.

It’s all right if you have untended the importance of the work schedule in your organization in the last decades. But its time to implement a well-structured and a systematic work schedule. We are in a house arrest, but we aren’t harnessed to develop our knowledge and polish our skills. So, refer to this article and familiar with what is the work schedule? Its types? Its importance? And how to implement in your organization?

What is the Work Schedule?

creating a work schedule

A work schedule is the time-period on which an employee is expected to be on the job and working. It generally refers to days per week or hours per day employee is expected to be working. The work schedule is set by employers and is not regulated by the labor department. Depending upon the organization you work or and position, you hold your work schedule varies. A traditional work schedule in the UNITED States is of 5-8 hours a day. Typical works schedule constitutes of 40 hours a week, Monday – Friday or on a seasonal basis

Why Are Work Schedule Important?

Wherever you work, whether you are self-employed or work for a corporate firm or just working from home, a consistent work schedule is of immense importance to maintain productivity, track progress, and so on. A good work schedule is like synthetic motor oil that assists businesses in the smooth functioning of the business and achieving maximum performance. But when it stops working efficiently, it makes the machinery halt.

  • A work schedule ensures the work is completed on the allotted time. Having the work schedule encourages the employees to get their work done on time.
  • Work-Life Balance: When you have a work schedule, you know when to work and when to relax. That’s because you might be working for 80 hours just before the week of work submission, which impacts your personal life.
  • Manages Attendance, Workload: When you have specific work timing, you can complete work on schedule, and there’s nothing to work overtime, which causes absenteeism.
  • Meeting Deadlines: Deadlines are part of a professional’s life. With strict work, schedule deadlines can be met on time and sometimes are submitted before the time.
create work schedule

Types of Work Schedules

Every manager strives for a perfect work schedule, but only a few achieve it. Before we begin the topic, it’s crucial to understand how many types of work schedules are available. Each type is slightly different in days or hours worked.

  • Standard: A standard work schedule is a typical work schedule most of the business professionals follow. Usually, from Monday to Friday and between 9.00 am to 5 pm, it often referred to as a 9-5 work schedule.
  • Fixed: Fixed work schedule is similar to a standard work schedule. But with alternative work time options, for example from Tuesday to Saturday from 10–6 pm.
  • Full Time: In a full-time work schedule, employees work for 35-40 hours works a week, eight to nine hours a day, 6 hrs a day. The days don’t matter, just the total number of hours is calculated.
  • Part-Time: Freelancers often follow this type of work schedule. Here employees work for fewer hours than full time. They may not work regularly.
  • Shift: Such types of work schedule happens when a business runs for more than 10 hours of 24*7. Generally, there are three shifts, such as early morning (7 am to 3 pm), Afternoon Shift (3 pm to 11 pm), and the night shift (11 pm to 7 am).
  • Freelance: Freelance work schedule is the newest in the business. Here the work is done on a contract basis. A freelancer can do work any time he wishes, but the works need to be submitted on time.
employee work schedule
  • Unpredictable: An unpredictable work schedule change over time to time and sometimes weekly. Such type of work schedules is difficult to follow for both employees and employers. Many governments have prohibited an unpredictable work schedule pattern.
  • Seasonal: These types of work schedules happen where a business operates for only a few months in a year. A seasonal work schedule starts during summer vacations (June, July, August) and in winter (November and December).
  • On-Call: In such shifts, employees are expected to be available when they are needed or called in. Generally, backend Supports, call center executives works in such schedules.

Creating an Effective Work Schedule

A perfect work schedule has enormous benefits for the business. But do remember the following points to design a work schedule from scratch.

  • Evaluate Business Needs: Beforehand, analyze the needs of the business, decide the number of employees needed, and the number of hours your business may be running.
  • Define Expectation While Hiring: Clearly mention all the rules, working timings in the joining letter. Define the work patterns, days, and timings of working in the job description. Such information will attract employees who are comfortable in such schedules.
  • Follow all Laws and Policies: Failing to follow any federal or state laws can lead to huge penalties or fines. So before commencing any business study about government rules and laws.
  • Honor Work Preference and Time- Off Requests: As much as possible, honor employee’s work preference. It results in increased productivity, job satisfaction, etc.
employee work schedule

Many businesses that have invested in designing an efficient work schedule have witnessed an increase in productivity, job satisfaction, improved work quality, etc. A work schedule can bring vibrant changes for business as well as employees. Want to know more about the work schedule then refer to the article Definition, Types and Importance of Work Schedule.